Your organization shouldn’t keep data for an indefinite period even if it may be used in the future. Organizations should only store personal data for as long as it’s required and for the originally intended purpose. Any data that’s considered inaccurate must have mechanisms to immediately erase or correct it. Personal data should be kept accurate and up to date.Īs a service provider to your customers, your organization needs to make sure your systems contain accurate records and reflect customer changes to data when they occur. Since this additional information isn’t required, you shouldn’t collect it. However, the app doesn’t need an employee’s date of birth, ethnicity, or health or financial information. The data the app needs to collect and process includes employee personal data such as their home and office addresses, and other basic information (that is, name and phone number). So, how does data minimization work? Let’s say you’re building an internal mobile app for your organization’s complimentary shuttle bus offered to employees. Under the General Data Protection Regulation (GDPR), personal data shall be “adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed,” while the Healthcare Insurance Portability and Accountability Act (HIPAA) calls this the “minimum necessary” rule. Your organization shouldn’t collect personal data unless it’s necessary to perform your offered services. Organizations should only collect the minimum amount of data necessary for the processing purpose in question. In most cases, if you want to use the data for something other than what was communicated, you must present a valid legal reason and seek permission before processing it. Organizations should process personal data only for specified, explicit, and legitimate purposes.Īt your organization, this means that anytime you collect personal data, you clearly communicate and are specific about how the data will be used. Ultimately, no matter how you receive privacy data, you should obtain consent before processing it. In your privacy statement, it’s important to indicate the information types that you will not collect. As aforementioned, it’s also a good idea to publish a privacy statement on your website detailing what personal data is collected in your capacity as a data controller and why, including information collected through cookies and analytics. Your organization may implement this principle by processing personal data in accordance with applicable laws and the privacy commitments or service level agreements (SLAs) made to your customers and end users. Organizations should process personal data lawfully, fairly, and in a transparent way. Let’s delve into these principles which we introduced in the previous unit. Although legal requirements vary globally, there are some common principles that provide the foundation for many privacy laws. Now that you have a good understanding of data privacy basics, let’s dive into some principles and how they apply to your organization. Explain how the principles can be implemented in your organization.The new law mandates that all policies governing the collection and processing of data be meticulously documented.After completing this unit, you’ll be able to: Accountability – You are responsible for adhering to the GDPR’s principles.Integrity and confidentiality – You must safeguard and protect personal data against unauthorised or illegal processing, as well as accidental loss, destruction, or damage, using appropriate technical or organisational measures. ![]() They will depend on the circumstances of your business and the reasons for collecting this information. ![]() In most instances, timeframes are not set. Storage limitation – You must delete personal information when it is no longer required.Individuals have the right to request that you delete or correct inaccurate information about them, and you must comply within one month. Accuracy – You must take all reasonable measures to update or remove inaccurate or incomplete data.Data minimization – You must ensure that the personal data you process is adequate, relevant, and limited to what is necessary for the purpose for which it is being processed.You must clearly state this purpose, and only collect data for as long as is required to fulfil it. Purpose limitation – You may only collect personal information for specific, explicit, and lawful purposes.Lawfulness, fairness and transparency – Personal data must be processed lawfully, fairly, and transparently in relation to the data subject.
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